NYC Regulations Wiki

Understand NYC Regulatory Management for Local Laws

The Challenge

One of the most critical elements of successful property management is compliance with local laws and regulations.

Compliance is a key concern for property managers everywhere, but especially so in New York City, where the regulatory landscape changes rapidly. NYC continues to set the regulatory model for the rest of the country—and it’s the building owners and property managers who are most deeply affected by the rapid pace of new regulations. Year over year, the city passes new laws and regulations faster than most can keep up with.

Failing to meet property management regulations can result in violations, fines, and other state and federal sanctions. That can, in turn, impact potential sales and rentals, and even the property value of the building itself. And even if you employ the most knowledgeable, experienced property manager, you can still miss the mark.

The Solution

Take the solutions with you on the go. Our free, easy-to-use wiki tracks over 70 NYC regulations—everything from boilers to standpipe systems—and outlines the step-by-step processes you need to follow to remain compliant.

Vitralogy clears the path for you to project manage the entire compliance process without worrying about oversights or missteps. Knowledge is power. Use our wiki to master the dizzying regulatory landscape in New York City and beyond.

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Navigating the channels of NYC compliance is complicated, so let us help you.

Questions about the compliance process? Not sure when you should schedule your standpipe flow inspection? Worried about what to do if your boiler inspection doesn’t go well? Our compliance expert can answer all of your questions and concerns. All you have to do is ask.

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1. Backflow Preventor

The purpose of a backflow prevention device is to keep contaminants from flowing back into the public drinking water supply. Drinking water is pushed from the city’s water main to your property’s plumbing by pressure and it should only flow in one direction. Due to pressure changes in pipes, the water can flow backwards into city water lines and could contaminate the public water supply with human waste and chemicals.

1.1. Annual Inspection

  • 1.1.1. Scheduling
  • 1.1.2. Inspection
  • 1.1.3. Filing

2. Boiler

A boiler is a closed vessel in which fluid is heated.

2.1. Pressure Relief Valve Annual Inspection

  • 2.1.1. Scheduling
  • 2.1.2. Inspection
  • 2.1.3. Filing

2.2. Annual Boiler Inspection

  • 2.2.1. Scheduling
  • 2.2.2. Inspection
  • 2.2.3. Filing

2.3. Triennial

  • 2.3.1. Registration

2.4. Boiler Tune-Up

  • 2.4.1. Inspection
  • 2.4.2. Filing

3. Building

We consider the building to be the site location that can be residential or commercial.

3.1. Administrative

  • 3.1.1. Anti-Harassment
  • 3.1.2. Conflict of Interest

3.2. Financial

  • 3.2.1. RPIE
  • Filing
  • 3.2.2. Abatement
  • Filing

3.3. Fire Safety

  • 3.3.1. Certificate of Fitness
  • Filing
  • 3.3.2. Emergency Action Plan
  • Filing

3.4. Local Law 33 - Energy Guide

  • 3.4.1. Scheduling
  • 3.4.2. Filing

3.5. Local Law 55 - Allergen Hazards

  • 3.5.1. Scheduling
  • 3.5.2. Inspection
  • 3.5.3. Filing

3.7. Local Law 84 - Benchmarking

  • 3.7.1. Scheduling
  • 3.7.2. Filing

3.8. Local Law 87 - Audit Retro Commissioning

  • 3.8.1. Scheduling
  • 3.8.2. Inspection
  • 3.8.3. Retro-Commissioning
  • 3.8.4. Filing

3.9. Local Law 97 - Climate Mobilization Act

  • 3.9.1. Scheduling
  • 3.9.2. Filing

3.10. Registration

  • 3.10.1. Loft Board Registration
  • Filing
  • 3.10.2. DHCR Rent Registration
  • Filing
  • 3.10.3. MDR Property Registration
  • Filing
  • 3.10.4. Biennial Registration
  • Filing

3.12. Local Law 152

  • 3.12.1. Schedule
  • 3.12.2. Inspection
  • 3.12.3. Filing

3.13. Local Law 92/94

  • 3.13.1. Schedule
  • 3.13.2. Inspection
  • 3.13.3. Filing

3.14. Local Law 26

  • 3.14.1. Schedule
  • 3.14.2. Inspection
  • 3.14.3. Filing

3.15. Local Law 5

  • 3.15.1. Schedule

3.16. Local Law 1

  • 3.16.1. Annual Notice
  • 3.16.2. Lease Notice
  • 3.16.3. Turnover Requirements
  • 3.16.4. Exemption

4. Cooling Towers

A tall unit that recirculates water to make the inside of a building cooler. Cooling Towers are often part of a building’s heating, ventilation and air conditioning (HVAC) system. A cooling tower can be found in or on top of a large high-rise building.

5. Elevator

An elevator is a type of vertical transportation machine that moves people or freight between floors, levels, or decks of a building, vessel, or other structure.

5.1. CAT1 Elevator Inspection

  • 5.1.1. Scheduling
  • 5.1.2. Inspection
  • 5.1.3. Filing

5.2. CAT5 Elevator Inspection

  • 5.2.1. Scheduling
  • 5.2.2. Inspection
  • 5.2.3. Filing

5.3. CAT3 Elevator Inspection

  • 5.3.1. Scheduling
  • 5.3.2. Inspection
  • 5.3.3. Filing

5.4. Door Lock Monitoring

  • 5.4.1. Scheduling
  • 5.4.2. Filing

6. Escalator

An escalator is a moving staircase which carries people between floors of a building. It consists of a motor-driven chain of individually linked steps on a track which cycle on a pair of tracks which keeps them horizontal.

6.1. Annual Inspection

  • 6.1.1. Scheduling
  • 6.1.2. Inspection
  • 6.1.3. Filing

7. Facade

The face of a building, especially the principal front that looks onto a street or open space.

7.1. FISP

  • 7.1.1. Scheduling
  • 7.1.2. Inspection
  • 7.1.3. Filing

8. Fire Alarm

A device making a loud noise that gives warning of a fire, which may be monitored by a central station that will contact the emergency contact person on record and dispatch the local Fire Department.

8.1. Semi-Annual Inspection

  • 8.1.1. Scheduling
  • 8.1.2. Inspection

9. Fire Extinguisher

Portable fire extinguishers are one of the easiest ways to control, contain and extinguish small kitchen, house, office and workplace fires.

9.1. Annual Inspection

  • 9.1.1. Scheduling
  • 9.1.2. Inspection

10. Fuel Tank

A fuel tank is a safe container for flammable fluids. Fuel tanks range in size and complexity. The New York City Mechanical Code specifies that fuel-oil storage and piping systems must comply with the requirements of NFPA 31.
Underground - Any tank completely covered with earth or other material.
Aboveground - Any stationary tank which is not entirely covered with earth or other material, or any tank which can be inspected in a subterranean vault (including “underground, vaulted with access”).

10.1. AST Monthly Inspection

  • 10.1.1. Inspection

10.2. Tightness Test

  • 10.2.1. Scheduling
  • 10.2.2. Inspection

10.3. 10 Year Test

  • 10.3.1. Scheduling
  • 10.3.2. Inspection

11. Generator

The basic purpose of a generator is to provide electric power whenever the supply from the local electric utility company suffers an interruption

12. Gravity Tank

A water storage tank in which water is stored at atmospheric pressure and distributed by gravity flow in a downfeed system; the tank is usually elevated above the roof of a building and is filled by a house pump.

12.1. Domestic Gravity Tank

  • 12.1.1. Scheduling
  • 12.1.2. Inspection
  • 12.1.3. Filing

12.2. Sprinkler Gravity Tank

  • 12.2.1. Scheduling
  • 12.2.2. Inspection

13. Pool

The term “Swimming Pool” means any structure, basin, chamber or tank which is intended for swimming, diving, recreational bathing or wading and which contains, is designed to contain, or is capable of containing water more than 24 inches (610 mm) deep at any point. This includes in-ground, above-ground and on-ground pools; indoor pools; hot tubs; spas; and fixed-in-place wading pools.

13.1. Annual Inspection

  • 13.1.1. Scheduling
  • 13.1.2. Inspection
  • 13.1.3. Filing

14. Smoke Detector

A fire-protection device that automatically detects and gives a warning of the presence of smoke.

15. Sprinkler System

An active fire protection method, consisting of a water supply system, providing adequate pressure and flowrate to a water distribution piping system.

15.1. Obstruction Assessment

  • 15.1.1. Scheduling
  • 15.1.2. Inspection

15.3. Sprinkler Inspection

  • 15.3.1. Scheduling
  • 15.3.2. Inspection

15.4. Sprinkler Test

  • 15.4.1. Scheduling
  • 15.4.2. Test

15.5. Visual Inspection

  • 15.5.1. Scheduling
  • 15.5.2. Inspection

16. Standpipe System

Standpipe systems are an important part of the fire protection system in a building. The standpipe system provides water that fire fighters can manually discharge through hoses onto a fire. When a standpipe system is installed and properly maintained it is a very effective means for extinguishing fires. standpipe systems are required in buildings that are over six stories 75 feet in height.

16.1. Fire Pump

  • 16.1.1. Scheduling
  • 16.1.2. Inspection

16.2. Standpipe Inspection

  • 16.2.1. Scheduling
  • 16.2.2. Inspection

16.3. Hose Inspection

  • 16.3.1. Scheduling
  • 16.3.2. Inspection

16.4. Hydrostatic Test

  • 16.4.1. Scheduling
  • 16.4.2. Inspection
  • 16.4.3. Filing

16.5. Flow Test

  • 16.5.1. Scheduling
  • 16.5.2. Inspection
  • 16.5.3. Filing

17. Hood Suppression

Fire suppression systems are crucial to preventing a fire from getting out of control and causing costly damage to your building. More importantly, a fire suppression system can prevent injury or even death of residents or employees by giving them precious time to leave the building after a fire has been detected.

17.1. Inspection/Test

  • 17.1.1. Inspection
  • 17.1.2. Test

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